If
the Managing Director of BAA Heathrow is unable to accept a recommendation of
the Committee, and if, after discussion, the Committee so desire, the Managing
Director undertakes to bring the recommendation to the Board of BAA Heathrow.
2. Meetings are held
approximately six times a year. There are no meetings in August.
3. The official representative
of a member organisation, or the named deputy would normally be expected to
attend and participate in meetings. If this is not possible then another
representative of that organisation may attend upon occasion. The Secretariat
must be advised of such changes prior to the meeting. (Deputies or substitutes
are subject to Rule 5 below.)
4. Independent members co-opted
from the Passenger Services Sub-Committee may participate and vote at meetings.
5. If a deputy wishes to
attend, as well as a representative, he or she may not speak nor vote at the
meeting.
6. If a representative is
unable to attend a meeting, their deputy should attend. If this is not possible
the Secretary should be notified of apologies in advance of the meeting.
7. An attendance record is
kept. Where any representative (or deputy) fails to attend at least three
meetings in any given calendar year a letter will be sent to the member’s
organisation pointing out the non-attendance record and asking if they wish to
appoint a new Member. If the new Member then fails to attend a further three
meetings during the year, that organisation will be deemed to have relinquished
their membership of the Committee. (See HACC Minute 2506 of 13 September 2000)
8. Business should be conducted
through the Chairman whose rulings on all procedural matters shall be final and
shall not be open to discussion.
9. While there is provision for
‘Any Other Business’ on the agenda, this should be normally limited to minor
matters and the Chairman notified of any issues before the meeting.
10. Any major matter which
members wish to raise, except in cases of urgency, should be notified in writing
to the Secretary at least 17 days before the meeting for inclusion on the
agenda. Supporting paperwork should be supplied for circulation with the agenda.
11. The agenda, drafted by the
Secretariat, will be submitted to the Consultative Committee Chairman for
approval. The Managing Director and Director of Public Affairs, BAA Heathrow,
will be consulted for the addition of any management items before circulation to
members approximately fourteen days before the meeting.
12. The Managing Director of
BAA Heathrow, or his nominee(s), attends meetings to present a management report
and, together with senior management representatives, to answer members’
queries, which should be addressed to the Consultative Committee Chairman.
12 March 2001