HACC will meet four times each calendar year while reserving the right to schedule additional meetings should the need arise. The dates of the routine meetings will be promulgated for the following year by the preceding September.
The agenda for each meeting is not limited to, but will normally include, the following items:
- Updates from airport management on operations at the airport, including passenger numbers and new services, runway utilisation, complaints, noise and track keeping
- Updates from local authorities on local plans and policies that may impact upon the airport
- Community noise and local air quality monitoring
- Noise insulation schemes
- Noise Action Plans
- Passenger service issues
- Surface access
- Airport development
- Airspace changes
- Responding to consultations
- Community initiatives
- Updates from any sub-groups.
The Steering Committee will meet 4 times each calendar year not more than 4 weeks prior to each meeting of HACC.
Passenger Services Sub-Committee
The Passenger Services Sub-Committee will meet 4 times each calendar year.
On the establishment of any sub-committee its frequency of meetings will be agreed by the members of such sub-committee.
The meetings of HACC will normally be open to members of the public; they may not speak during the meeting, but they may put forward questions for the Committee to consider as long as they are forwarded to the Chairman/Secretary at least 3 days before the meeting date
Note that meetings of the Steering Committee and any other sub-committee of HACC are not open to the public.
Members of HACC, its Steering Committee and any sub-committee agree to abide by the DfT code of conduct for ACCs. The code is replicated below for reference.
Code of Conduct
The code of conduct is:
Committee members should treat each other with respect and courtesy at all times.
Committee members should dedicate sufficient time to prepare for and attend meetings, including seeking advice and views from others in their organisation where appropriate.
Conflicts of Interest:
Members should identify and declare any conflicts of interest (actual, potential or perceived), particularly where members do not represent an organisation.
Members should participate fully in meetings. They should listen to what others have to say and keep an open mind while contributing constructively to discussions. Actions assigned to members should be fulfilled in a timely manner and progress reported back at the next meeting.
Openness and Accountability:
Members should be open and accountable to each other and the organisations and communities they represent about their work on the committee.
Members should respect the status of any confidential issues they discuss.